MINUTES
Town
of Blowing Rock
Board
of Commissioners
March
13, 2007
The Town of Blowing Rock Board of
Commissioners met in regular session on Tuesday, March 13, 2007 in the Town
Hall Council Chambers. Present were
Mayor J.B. Lawrence, Commissioners Bobby Ball, Keith Tester, Terry Lentz, Rita
Wiseman and Tommy Klutz. Others in attendance were Town Manager Scott
Hildebran, Town Attorney Allen Moseley, Town Engineer Doug Chapman, Planning
Director Kevin Rothrock, Public Works Director Johnny Lentz, Police Chief Eric
Brown, Finance Officer Margaret Pierce, Human Resource Director Alicia Kellam,
Parks & Recreation Director Jennifer Brown, Emergency Services Director
Kent Graham and Town Clerk Sharon Greene.
CALL
TO ORDER
Mayor Lawrence called the meeting to
order at 7:00 p.m. and welcomed those in attendance.
APPROVAL
OF MINUTES
A motion to approve the minutes as
written for meetings held on February 13, 26 and 27, 2007 was made by
Commissioner Wiseman, seconded by Commissioner Ball. Unanimously approved.
PRESENTATION
Prior to the Council meeting at 6:00
p.m., a reception was given honoring volunteers on various town boards for
their years of service. Members whose term ended were Mr. Cullie Tarleton and
Dennis Quinn of the Planning Board and Bob McCants of the Board of Adjustment. Mayor Lawrence recognized all volunteer board
members past and present for their time and hard work on these boards and for
taking an interest in the betterment of their community.
PUBLIC
HEARING
Planning Director Kevin Rothrock and
applicant Robert Johnson were sworn to speak during the following public
hearing.
Planning Director Kevin Rothrock
presented Council with a request from Mr. Robert Johnson for a major amendment
to Conditional Use Permit #1997-04 to fully enclose the existing retail storage
area, expand the upstairs living unit, and modify the exterior of the Village
Hardware store located at
During the September 9, 1997 meeting,
the applicant received approval of a conditional use permit to operate the
Village Hardware store. The original CUP
limited the outdoor storage to 320 square feet within the fenced area adjacent
to the building. An amendment to allow
the outdoor storage area to be covered with a green metal roof was given on
August 10, 1999. The storage area was
limited to approximately 400 square feet with the amendment.
Mr. Rothrock advised that under “landscaping”
in the CUP a “semi-opaque” screening would normally be required between the
proposed garage and the adjacent home to the west. In this particular situation the adjacent homeowner
currently uses the area for a turnaround.
If additional plantings were added to that area it would restrict the
homeowner’s use. Mr. Rothrock asked that
an exception be made to the CUP.
Commissioner Tester asked if this had been discussed with the
homeowner. Mr. Rothrock advised that it
had not, but he had received notice of the meetings being held regarding this
project. Commissioner Tester stated the
CUP should state that the “semi opaque” buffer between Mr. H.C. Howard, Jr. and
the applicant should be omitted subject to the homeowner agreeing to the
change.
Commissioner Lentz inquired if outside
storage was allowed at the present time.
Mr. Rothrock stated he was unsure, but would check the original
CUP.
Commissioner Tester advised that he had
a problem with Item #2 in the CUP. He
felt it should be reworded to alleviate confusion later regarding the square
footage on the retail storage area.
Commissioner Wiseman inquired if the
proposed office space would be used by the applicant only and if a doorway
existed into it from the hardware store.
Mr. Johnson stated there was an existing door now and the office space
was for their use only. Commissioner
Wiseman also asked the applicant if he had spoken with the adjacent homeowner
regarding the buffer issue. Mr. Johnson
stated that he had talked with the adjacent homeowner and he was in agreement,
because his driveway was so close to his lot line, he needed that space to turn
his vehicle. Mr. Johnson stated his
building was in need of a face-lift to match the neighborhood and that was why
he was requesting the major amendment to the original CUP.
A motion to close the public hearing
was given by Commissioner Wiseman, seconded by Commissioner Ball. Unanimously approved.
Commissioner Tester made a motion to
approve CUP #2007-01 with the following changes; Item #2 should be reworded to
say the net increase of retail storage should not exceed 400 square feet; Item
#6 should be contingent on agreement of adjacent homeowner; and an item added
that stated “with this amendment no outside storage should be allowed.” Commissioner Ball asked if this would mean
the porch area also. Commissioner Tester
stated the original CUP stated no outside storage except in the covered area,
which eliminated the porch at that time.
Mayor Lawrence asked that Commissioner Tester define outside storage and
outside display for sale since there was a difference. Commissioner Wiseman suggested that both be
added to the motion. Commissioner Tester
amended his motion to include no outside storage or outside display. The motion received a second from
Commissioner Lentz. Commissioner Klutz
stated he would like the outside display to be allowed. Commissioner Tester advised that it would
take more than eliminating wording in his motion to change this. It would take modifying the original CUP
which read “no outside storage allowed”.
He also stated if Commissioner Klutz wanted to pursue this issue, they
would have to address the whole issue of outside display. Commissioner Wiseman stated the reason
outdoor storage was not allowed was because this project is a non-conforming
use in the middle of a residential neighborhood, and in order to keep the residential
flavor outdoor display and storage were restricted from the original CUP. There being no further discussion, the motion
was unanimously approved. CUP #2007-01 Village Hardware
Major Amendment - Exhibit A
OLD
BUSINESS
Planning Director Rothrock stated
during the February Planning Board meeting, amendments to the draft ordinance
to prohibit wind energy devices in the Town’s planning and zoning jurisdiction
were discussed. After hearing of several proponents of wind energy systems and
sustainable energy, the Planning Board asked that the draft ordinance be
reconsidered so that wind energy opportunities could be further studied.
With reference to the new information
received, the Planning Board requested an additional 90-day moratorium added to
the moratorium established in January by Council. The original moratorium would have expired in
April. The Planning Board requested more
time to study the ordinance and for Council to extend the moratorium until the
July 10, 2007 meeting.
After no discussion on the issue,
Commissioner Lentz made a motion to grant a 90-day extension to the current
moratorium on wind energy devices to conclude in July of 2007. The motion received a second from
Commissioner Ball. Unanimously approved.
NEW
BUSINESS
Ms. Regina Pelsmaeker a resident of
Mrs. Absher stated she was owner of the
property adjacent to her daughters and was experiencing run-off and erosion
problems also. According to Mrs. Absher
problems of this nature existed 50 years prior.
She stated her husband Mr. Bill Greene and their neighbor Mr. Steve
Johnson had approached Council at that time asking for assistance with the
storm water problems on
Virginia Jones, a civil engineer
assisting Ms. Pelsmaeker also spoke on the issue. Ms. Jones stated her training for the past 20
years had been with drainage and erosion problems such as this one. Ms. Jones
advised the Town Engineer and Planning Director both acknowledged an
underground storm water system was needed when multi-family use was planned for
the property and felt it was still needed even though the plans had changed
from multi-family to single-family use.
Ms. Jones felt there was more impervious service area with the
single-family homes which increased the run-off and was damaging properties
downstream.
Commissioner Tester inquired if prior
to construction, did the drainage system handle the run-off sufficiently. Ms. Pelsmaeker responded it had been draining
properly.
Commissioner Tester stated the Town
Code did not require storm water management for single-family homes, but there
was a blanket statement that says “single-family homes should not turn water in
a manner that damaged properties downstream.” Commissioner Tester asked if anyone had a
suggestion as to how this problem could be fixed. Ms. Jones stated that an underground system
was needed that carried the water to the low area at the southeast corner of
Ms. Pelsmaeker’s property. She also advised that Ms. Pelsmaeker and Ms. Absher
had agreed to a 10-foot drainage easement.
Ms. Jones felt this drainage system would cost in the range of
$5,000-$7,500 dollars. Commissioner
Tester asked if this plan had been discussed with Mr. Moseley. Ms. Pelsmaeker stated that it had not. Ms. Jones stated she understood the town
could not require the property owner to install this system and that is why
they were there to ask that the town override this decision. Mr. Moseley stated he had been in the building
business for 35 years and he did not see that the addition of his home to the
area had increased the water problems that dramatically. He stated that he had
talked with the county and the town and had done what he was asked to do. Commissioner
Klutz suggested instead of splash guards and downspouts, if installing pipe
would help. Mr. Moseley stated there
wasn’t a place and a splash guard system with downspouts was what the town suggested. Mr. Moseley stated he felt the addition of
his home and driveway had not contributed to the water problems in that area
there were problems before. Mr. Moseley
felt the water problems were coming from property located above his home. He stated that a tremendous amount of rain
came onto his property.
Mayor Lawrence said after looking at
the photographs provided by Ms, Pelsmaeker, he could see that some damage had
occurred because the drain was covered in silt and it was a known fact that an
increase in impervious area would increase run-off downstream. Commissioner Wiseman asked if the Public Works
Director had looked at the area. Mr. Lentz responded that Ms. Pelsmaeker’s home
was in a low spot and got all the water run-off in that area because that was
the natural flow for the water. Mrs.
Absher responded she had not experienced any problems until the additional home
was built. Mr. Lentz stated that area was
where the water had always gone. Commissioner
Wiseman asked Mr. Lentz what his thoughts were on a solution to the
problem. Mr. Lentz stated the original
plan for the multi-family project was needed now with the single-family homes. Commissioner Wiseman stated the town could no
longer require that plan because the use had changed. Commissioner Ball asked
Planning Director Rothrock to interpret the Town Code regarding this
issue. While Mr. Rothrock was reviewing
the code, Mr. Lentz stated that an underground system was needed in order to
remedy the problem. Mr. Rothrock returned and read the following section from the
Town Code:
Section
16-263 Storm Water Management (A) All developments shall be constructed and surface waters as
a result of such developments. More
specifically: (1) No development may be constructed or maintained so that such
development unreasonably impedes the natural flow of water from higher adjacent
properties across such development, thereby unreasonably causing substantial
damage to such higher adjacent properties; and (2) No development may be
constructed or maintained so that the surface waters from such development are unreasonably
collected and channeled onto lower adjacent properties at such locations or at
such volumes as to cause substantial damage to such lower adjacent properties.
Commissioner Ball felt it was not reasonable
to say the Town Code did not pertain to this situation. Commissioner Tester stated he felt the first
few sentences did in fact apply to this situation, but storm water management
did not. Commissioner Tester stated his
interpretation of the code stated the property owner could not pond the water
up and affect property above or direct and release it on properties downstream.
Mr. Rothrock stated water from other
areas such as
Mr. Moseley stated he had the same
problem with water running onto his property from the lot above him. He stated photographs that Ms. Pelsmaeker had
taken indicated where the water was coming from.
Commissioner Lentz asked where the
water would go once it got to
Planning Director Rothrock presented
Council with a request from Mr. Kevin Troyer of 444, Inc. for annexation of a
lot off
Mr. Rothrock advised over the past
several years, it has been the Town’s policy to require properties desiring
public water or sewer to first be annexed into the Town limits. Other properties outside of Town in the
To avoid the satellite annexation
process, Mr. Rothrock recommended the subject property if annexed, be effective
on June 30, 2008 consistent with the proposed Gideon Ridge Area Annexation. He
recommended that Mr. Troyer be allowed to connect to Town water and pay double
rates until an annexation ordinance is adopted by Town Council. After June 30, 2008, the property would be
annexed and then revert to normal water billing rates.
Commissioner Tester asked if it would
be possible to make this part of the
After further discussion, a motion to
approve Resolution 2007-04 and 2007-05 was made by Commissioner Wiseman,
seconded by Commissioner Klutz.
Unanimously approved. Resolution #2007-04 Exhibit B – Certificate
of Sufficiency Exhibit B-1 - Resolution #2007-05 Exhibit C
Town Manager Hildebran presented a
request to Council from Mr. Jimmy Parlier of Parlier Carriages for
authorization to conduct carriage rides in the downtown area on weekends from
May 19 through October 28.
According to Town policy, from August
9, 1994, all carriage rides must be approved by the Council – with the
following items to be addressed:
Mr. Hildebran stated the following concerns had been
raised during staff review of the request:
Mr. Parlier was present to answer questions Council
had regarding his request. Mayor
Lawrence inquired how long Parlier Carriages had been in business. Mr. Parlier stated for approximately 10 years. Commissioner Tester asked if Mr. Parlier had
discussed his pick up-drop off location with the Blowing Rock Historical
Society since it was proposed in front of the
Commissioner Klutz asked Emergency Services Director
Kent Graham if he had concerns regarding the proposed carriage rides. Mr. Graham stated a huge percentage of the
reason the fire/rescue operations were being moved from the area on
Commissioner Tester asked Mr. Parlier if he had
discussed the route with Mr. Hardin of the Chamber of Commerce. Mr. Parlier stated that Mr. Hardin had recommended
the proposed route, and he had also come up with an alternative route using
streets such as Pine, Chestnut,
Commissioner Ball inquired if Mr. Parlier was aware
of others trying this type of business in Blowing Rock before and how
successful they had been. Mr. Parlier
stated he knew there had been other carriage ride businesses in town, and he
had not discussed how successful they had been.
Commissioner Ball inquired if Mr. Parlier was aware of the massive
traffic in the area during the peak periods.
Mr. Parlier responded he had been raised in the Deep Gap area and was
very aware of the traffic. He stated he
had worked various festivals in the surrounding areas and his drivers and
horses were very used to the traffic, noise, etc.
Commissioner Wiseman stated she had received a call
from an area merchant who stated historically there had been problems with
other vendors such as this one with spillage along their route not being
cleaned up. She also voiced her concerns
with the route along
Mayor Lawrence stated he recognized Mr. Parlier’s
willingness to expand his enterprise, and even though he was not a voting
member of Council, he would probably vote against the carriage ride request. He did not feel that Blowing Rock was the
appropriate place for this type of business.
Commissioner Tester made a motion to deny the request, seconded by
Commissioner Klutz. Unanimously
approved.
On
September 12, 2006, Council authorized the execution of a contract with Amber
Contracting Company for $4,276,000 to construct a 21,800 square foot emergency
services facility, including both site and building construction, to be located
at
Town
Manger Hildebran stated the following adjustments to the contract would need
Council’s approval:
The
total change order would be $15,564.57 and would be well within the $276,000,
which was budgeted for contingencies for this project.
A
motion was made by Commissioner Lentz, seconded by Commissioner Ball to approve
Change Order #001. Unanimously
approved.
Town
Manager Hildebran presented Council with a draft resolution adopting a
tax/underpayment overpayment policy, which would permit the Tax Collector to
treat all underpayments and overpayments of one dollar ($1.00) or less as
accurate payments.
These
actions would be reported to Council and included in the Tax Collector’s Annual
Settlement Report. This policy would
save the town the costs associated with collection or reimbursement on nominal
payments.
Mr.
Hildebran stated he had included a legal summary regarding property tax underpayment/overpayments
for their review, stating that a governing board of a unit may permit the tax
collector to ignore small underpayments or overpayments of taxes. By law, the amount of such under or
overpayment may not exceed $1.00 (G.S. 105-357(c).
If
permitted by Council, the Tax Collector will not attempt to collect amounts
underpaid up to $1.00 or return amounts overpaid up to $1.00 but will keep
track of these amounts by receipt number and amount and report these payments
to Council as a part of the annual settlement.
Mr.
Hildebran stated if Council chose to allow this practice, (1) it must adopt the
enclosed resolution stating such before June 15 of the year in which it will
apply, (2) it must apply to all taxes levied in previous years, and (3) it must
continue in effect until repealed or amended by resolution of the board (G.S.
105-357(c) (1)-(3).
Commissioner
Wiseman made a motion to approve Resolution #2007-06 as presented, seconded by
Commissioner Ball. Unanimously
approved. Resolution #2007-06
Exhibit E
Speakers from the Floor
None
Departmental Reports
Town
Manager Hildebran announced the scheduled date for the annual BRAAC Clean-up
Day would be April 21, 2007.
Mr.
Hildebran also advised the picnic shelter in Memorial Park was approximately 75
percent complete.
Adjournment
With
no further business to discuss, the meeting was adjourned at 9:00 p.m.
Mayor _____________________________
J.B. Lawrence
Attest:
___________________________
Sharon Greene, Town Clerk
March 13, 2007 Meeting Attachments: