EMPLOYEE  HANDBOOK

 

 

 

ARTICLE I – POLICY

 

Section 1.01   Employment At Will

Section 1.02 Matter of Information

Section 1.03 Set of Guidelines

Section 1.04 Third Party Beneficiaries

 

ARTICLE II – GENERAL PROVISIONS

 

Section 2.01 Purpose

Section 2.02 Coverage

Section 2.03 Merit Principle

Section 2.04 Responsibility of Town Council

Section 2.05 Responsibility of Town Manager

Section 2.06 Responsibility of Department Heads

 

ARTICLE III – DEFINITIONS

 

Section 3.01 Definitions

 

ARTICLE IV – CLASSIFICATION PLAN

 

Section 4.01 Purpose of Classification Plan

Section 4.02 Adoption of Classification Plan

Section 4.03 Allocation of Positions

Section 4.04 Composition of Position Classification Plan

Section 4.05 Use of the Position Classification Plan

Section 4.06 Administration of the Classification Plan

Section 4.07 Amendment of Classification Plan

Section 4.08 Reassignment

 

ARTICLE V – THE PAY PLAN

 

Section 5.01 Purpose of Pay Plan

Section 5.02 Adoption of Pay Plan

Section 5.03 Maintenance of Pay Plan

Section 5.04 Use of Salary Ranges

Section 5.05 Payment at Listed Pay Rate

Section 5.06 Salary of Trainee

Section 5.07 Pay for Part-Time Work

Section 5.08 Overtime

Section 5.09 Work Hours

Section 5.10 Work Period

Section 5.11 Compensatory Time

Section 5.12 Standby Duty

Section 5.13 Call-Back Pay

Section 5.14 Maintenance of Pay Records and Payroll

Section 5.15 Volunteer Service

Section 5.16 Merit System

Section 5.16.1 Merit System-Incentive Pay

Section 5.17 General Pay Plan Adjustments

Section 5.18 Payroll Deductions

 

ARTICLE VI – RECRUITMENT AND EMPLOYMENT

 

Section 6.01 Equal Employment Opportunity

Section 6.02 Recruitment

Section 6.03 Job Announcements

Section 6.04 Applications for Employment

Section 6.05 Application Reserve File

Section 6.06 Review of Applicants

Section 6.07 Qualifications and Standards

Section 6.08 Preference for Existing Employees

Section 6.09 Medical Examination

Section 6.10 Appointment

Section 6.11 Probationary Period

Section 6.12 Probationary Evaluation

Section 6.13 Regular Status

Section 6.14 Employment of Relatives

Section 6.15 Employee Transfers

Section 6.16 Promotion

Section 6.17 Demotion

Section 6.18 Americans With Disability Act (ADA)

 

 

ARTICLE VII – GENERAL CONDITIONS OF EMPLOYMENT AND EXPECTATIONS

 

Section 7.01 Scope and Acceptance

Section 7.02 Adherence to Town Policies and Procedures

Section 7.03 Administration

Section 7.04 Job Requirements

Section 7.05 Safety

Section 7.06 General Performance

Section 7.07 General Conduct

Section 7.08 General Appearance

Section 7.09 Absences

Section 7.10 Gifts and Favors

Section 7.11 Political Activity

Section 7.12 Off-Duty Conduct

Section 7.13 Off-Duty Employment

Section 7.14 Immigration Law Requirements

Section 7.15 Confidential Information

Section 7.16 Release of Information

Section 7.17 Laws and Ordinances

Section 7.18 Town Property, Equipment, and Vehicles

Section 7.19 Harassment

Section 7.20 Telephones

Section 7.20.1 Telephones-Cellular Phones

Section 7.21 Surrender of Property

 

ARTICLE VIII – DRUG AND ALCOHOL POLICY

 

Section 8.01 Purpose and Scope of Policy

Section 8.02 Definitions

Section 8.03 Drug and Alcohol Tests for Safety Sensitive Positions

Section 8.04 Drug and Alcohol Abuse and Testing Policy for All Employees

Section 8.05 Applicant Testing

Section 8.06 Compliance with Law

Section 8.07 Supervisory Responsibilities

Section 8.08 Employee Responsibilities

 

ARTICLE IX – ALLOWANCES AND BENEFITS

 

Section 9.01 Auto Allowances

Section 9.02 Meal Expenses

Section 9.03 Travel Expenses

Section 9.04 Host Expenses

Section 9.05 Uniform Allowances

Section 9.06 Tuition Reimbursement

Section 9.07 Longevity Pay

Section 9.08 Years of Service – Award Bonus

Section 9.09  Retirement – Award Bonus

 

ARTICLE X – INSURANCE AND RETIREMENT BENEFITS

 

Section 10.01 Insurance Benefits

Section 10.02 Unemployment Insurance

Section 10.03 Social Security and Medicare Contributions

Section 10.04 Retirement Benefits

Section 10.05 Law Enforcement 401K and Separation Allowance

Section 10.06 Workers’ Compensation

Section 10.07 Health-Dental-Life Insurance for Retired Employees

 

ARTICLE XI – LEAVES OF ABSENCE

 

Section 11.01 Holidays

Section 11.02 When Work Is Required

Section 11.03 Effect of Holiday on Other Types of Leave

Section 11.04 Vacation Leave

Section 11.05 Sick Leave

Section 11.06 Extension of Sick Leave Credits

Section 11.07 Voluntary Shared Leave Program

Section 11.08 Maternity Leave

Section 11.09 Family Leave

Section 11.10 Bereavement Leave

Section 11.11 Injury Leave

Section 11.12 Military Leave

Section 11.13 Civil Leave

Section 11.14 Educational Leave With Pay

Section 11.15 Continuation of Benefits

Section 11.16 Leave Without Pay

Section 11.17 Leave - Order of Use

 

ARTICLE XII – SEPARATION, DISCIPLINARY ACTIONS, AND REINSTATEMENT

 

Section 12.01 Separation from Town Employment

Section 12.02 Disciplinary Illustrations

Section 12.03 Types of Disciplinary Action

Section 12.04 Disciplinary Guidelines

Section 12.05 Verbal Reprimand

Section 12.06 Written Reprimand

Section 12.07 Disciplinary Probation

Section 12.08 Withholding Merit Increase

Section 12.09 Suspension

Section 12.10 Special Suspension Provisions

Section 12.11 Administrative Leave

Section 12.12 Demotion

Section 12.13 Dismissal

Section 12.14 Standard Procedures for Imposing Discipline

Section 12.15 Consultation with Town Attorney

Section 12.16 Employee Appeal

Section 12.17 Reinstatement

Section 12.17 Exit Interview Process

 

ARTICLE XIII – GRIEVANCE PROCEDURE

 

Section 13.01 Policy and Purpose

Section 13.02 Definition of Grievance

Section 13.03 Matters That Are Not Grievable

Section 13.04 Grievance Procedure

 

ARTICLE XIV – PERSONNEL RECORDS AND REPORTS

 

Section 14.01 Personnel Records Maintained

Section 14.02 Public Personnel Records Defined

Section 14.03 Access to Personnel Records

Section 14.04 Confidential Information Contained in Personnel File

Section 14.05 Information Not To Be Disclosed

Section 14.06 Records of Former Employees

Section 14.07 Remedies of Employees Objecting to Material in File

Section 14.08 Internal Investigation Records

Section 14.09 Penalties

 

 

ARTICLE XV – IMPLEMENTATION OF POLICY

 

Section 15.01 Conflicting Policies Repealed

Section 15.02 Severability

Section 15.03 Effective Date

 

APPENDIX A

 

A.  Mileage Reimbursement Rate

B.  Per Diem Meal Allowance

 

APPENDIX B

 

Cellular Telephone Agreement