Town of Blowing Rock
Tourism
Development Authority
Minutes –
August 3, 2005 (Recessed from August 2, 2005)
Call to Order
Chairperson Keele called the
meeting to order and welcomed the Authority members. He announced that the
meeting was to review the recommendations from High Country Host Executive
Director Judy Donaghy on equipment/operations/staffing of the
The following issues were discussed:
Equipment
- Entrance Door Chime/Bell & Self Closure
- IN-OUT White Board/Chalk Board
Motion by Member Tester and seconded by Member Drury to formally authorize the equipment and improvements recommended Ms. Donaghy. Motion unanimously approved.
Operational Policies
- Operations Manual
- Fulfillment – Outsource
The TDA agreed to review
the Operations Manual of the High Country Host and begin the development of an
Operations Manual for the TDA. Member Drury agreed to finalize job descriptions
for all staff once a decision is made on a future operational structure of the
The Authority agreed that, at this time, the visitor fulfillment process should remain in-house.
- Hours of Operation
- Schedule/Benefits
- Staffing level, paid and volunteers
The Authority requested Town staff obtain a quote on a Security System for the facility.
The Authority committed to maintain 3 part-time positions (up to 20/hrs. per week) through October 31.
The Authority decided to pursue a meeting with the Blowing Rock Chamber of Commerce Executive Board to discuss the Chamber/TDA relationship.
Girl Scouts – Vice-Chair Tarbutton mentioned that the Girl Scouts would be completing the next Tourism Data Survey for the TDA in the next few weeks for $1.00 per survey. He advised that the final survey scheduled for later in the year may costs more than the $1.00 per survey. It was the consensus of the Board that as long as the Marketing Committee stayed within the budget allocation and worked with Finance Officer Margaret Pierce, no action was needed.
Harrison Sterne, Director of Finance Operations with Ginn Clubs & Resorts, advised that his firm was developing a resort just outside Blowing Rock, and he was in attendance to learn more about the community.
Assistant Director Galvin departed the
meeting.
Closed Session
Upon motion of Member Tester and second by Vice-Chair Tarbutton, the Authority convened at 9:20 a.m. in closed session pursuant to - N.C.G.S. 143.318.11 (a)(6) for discussion of personnel issues.
At the conclusion of the
discussions, the closed session was adjourned at 9:50 a.m.
Other
After a brief discussion, it was the consensus of the Authority to hold a joint meeting with the Blowing Rock Chamber of Commerce Executive Board to discuss the Chamber/TDA relationship and seek ways to pursue operational effectiveness and efficiency. A tentative date of August 15, 2005 at 8:00 a.m. was discussed.
Adjournment
With no further business, motion by Member Tester and seconded by Member Pickett to adjourn the meeting. Motion unanimously approved. Chairperson Keele adjourned the meeting at 9:55 a.m.
______________________________
Scott E. Hildebran, Secretary